What is the best language to include in a scrap plastic Purchase Order (PO)?
In the plastic recycling trade, every transaction represents a promise between two trading partners. The reason why our business is based on strong personal relationships is because plastic scrap suppliers and plastic scrap buyers need to be able to trust each other and have confidence that each side of the transaction will keep their promises.
Every time plastic recycling traders buy and sell plastic scrap, we are dealing with time-sensitive, detail-oriented transactions. Our scrap plastic trading deals often involve transporting thousands of pounds of scrap plastic across thousands of miles.
With so many complex details involved, it helps to have a clear understanding upfront of what needs to be delivered, where, how, and under what circumstances.
To avoid confusion and protect the interests of scrap plastic buyers and sellers, it helps to have well-written scrap plastic purchase orders (POs) and scrap plastic invoices. These documents can help you prevent any difficulties and ensure an efficient transaction with on-time on-budget delivery.
Sample scrap plastic purchase order (PO) language: The following paragraph is from an actual Purchase Order we’ve received in the past. The language about minimum weight requirements is helpful to specify expectations and protect the order.
Minimum weight requirements: Must ship minimum 40000 lbs in a 45′ HC or larger container, 38000 lbs in 40′ HC container. For 45′ HC containers: $12/100 lbs light weight deduction will be applied on containers that weigh between 38000 to 39999 lbs, $14/100 lbs on containers that weigh between 37999 to 37000 lbs. Any containers that weigh below 37000lbs will subject to a much higher light weight deduction and/or rejection. For 40′ HC containers: $12/100 lbs lightweight deduction will be applied on containers that weigh between 36000 to 37999 lbs, $14/100 lbs on containers that weigh between 35999 to 35000 lbs. Any containers that weigh below 35000 lbs will subject to a much higher light weight deduction and/or rejection.
As you can see, this sample scrap plastic purchase order does a clear job of spelling out the expectations for quantity of the shipment, including the size of containers. The reason for these light weight deductions is that the scrap plastic buyer needs to ensure that they get the full volume of plastic scrap material that they contracted for – so the scrap plastic seller needs to be prepared to pay up if the quantity falls short of what was promised.
A well-written scrap plastic purchase order can protect the interests and clarify expectations for both the scrap plastic buyers and sellers. When thousands of pounds of plastic scrap (and thousands of dollars) are on the line, you need to have the order protected with airtight language that specifies what each party can expect from the deal. Hopefully this sample scrap plastic purchase order language can help your company achieve greater clarity and bigger profits on your next transactions.